What to Look for in a Medical Office Cleaning Contract
A cleaning contract is a legal document. Here's what determines what happens when things go wrong.
Scope of Work
The most important section. It should itemize every task, specify the areas covered — including exam rooms, operatories, and waiting areas — and define frequency for each. Vague phrases like "general cleaning" without a detailed addendum are a reason to ask for more before signing.
Service Frequency and Schedule
The contract should clearly state how often service occurs and whether scheduling is fixed or flexible around your patient appointment flow.
Contract Duration and Renewal
Most contracts run 12 months and auto-renew unless cancelled within a notice window. Know your cancellation deadline.
Termination Clause
Understand what it costs to exit early, and whether the contract offers a remedy period if service quality falls below the agreed standard before you're locked into a termination fee.
Insurance and Liability
Confirm the provider carries general liability and workers' compensation insurance, and ask for a certificate of insurance naming your practice as an additional insured.
Compliance Documentation
For a medical facility specifically, ask whether the provider will supply documentation of their cleaning protocols and product safety data sheets — this becomes useful if your practice is ever audited.